Rethinking Series / Snøhetta Foundation
Last updated: 7 May 2026
This Privacy Policy explains how the Snøhetta Foundation processes personal data in connection with the Rethinking Series, including Rethinking Rebuilding, our website, events, programmes, registrations, newsletters, communications, and related activities.
The Rethinking Series is an initiative of the Snøhetta Foundation.
1. Who we are
The Snøhetta Foundation is an independent non-profit foundation based in Norway. The Foundation works with education, dialogue, public knowledge, architecture, design, and public art for the common good.
For the purposes of data protection law, the Snøhetta Foundation is normally the data controller for the personal data we process through this website and our own programmes.
Contact:
Snøhetta Foundation
Oslo, Norway
Email: privacy@snohetta.foundation
Rethinking Series website: www.rethinkingseries.foundation
Foundation website: www.snohetta.foundation
2. What personal data we collect
We may collect and process the following categories of personal data:
Contact information, such as name, email address, organisation, title, phone number, and country.
Registration information, such as event sign-ups, attendance, dietary needs, accessibility needs, and programme preferences.
Professional information, such as affiliation, field of work, biography, speaker information, and contributor material.
Communication data, such as emails, enquiries, meeting requests, feedback, and correspondence.
Media and documentation, such as photographs, video, audio recordings, interviews, and event documentation, where relevant and lawful.
Website data, such as IP address, device information, browser type, pages visited, referring pages, and basic analytics data.
Donor, partner, and funder information, where relevant to collaboration, reporting, stewardship, and legal obligations.
We do not intentionally collect more personal data than necessary for the purposes described in this policy.
3. Why we process personal data
We process personal data to:
manage event registration and participation;
communicate with participants, speakers, partners, funders, and interested audiences;
organise public programmes, masterclasses, workshops, exhibitions, and related activities;
send updates or newsletters when people have requested them;
document and communicate the work of the Rethinking Series and the Snøhetta Foundation;
maintain the security and functionality of our website;
manage partnerships, funding relationships, reporting, and institutional correspondence;
comply with legal, accounting, and governance obligations.
4. Legal basis for processing
Where the GDPR applies, we rely on one or more of the following legal bases:
Consent, for example when you subscribe to a newsletter, agree to receive communications, or give specific consent to the use of photographs, film, or other media.
Contract or pre-contractual steps, for example when we manage registrations, participation, speaker agreements, or collaboration arrangements.
Legitimate interests, for example when we communicate with professional contacts, document public events, maintain institutional relationships, improve our website, or protect our systems.
Legal obligation, for example where we are required to retain accounting, reporting, governance, or compliance records.
Vital interests or public interest, only where relevant and lawful, for example in exceptional safety-related circumstances.
5. Children and young participants
Some Snøhetta Foundation programmes may involve children, schools, students, or young participants. We take special care when processing personal data relating to children.
Where children participate in programmes, workshops, documentation, or educational activities, we will normally rely on appropriate consent or authorisation from parents, guardians, schools, or responsible institutions, depending on the context and applicable law.
We do not knowingly use children’s personal data for marketing purposes. Images, film, or identifiable documentation of children will only be used where there is a clear lawful basis and appropriate safeguards.
6. Photographs, film, and event documentation
The Rethinking Series may document public events, talks, workshops, performances, and learning activities through photography, film, audio, text, and other media.
This documentation may be used for:
public communication;
educational material;
reports to partners and funders;
archive and knowledge-sharing purposes;
the Snøhetta Foundation’s website, social media, newsletters, publications, and presentations.
Where documentation focuses on identifiable individuals, interviews, children, or non-public learning situations, we will seek appropriate consent or otherwise ensure that the use is lawful, fair, and proportionate.
7. Newsletters and communications
If you sign up for updates, we will use your contact information to send information about the Rethinking Series, the Snøhetta Foundation, events, publications, and related activities.
You may unsubscribe at any time by using the unsubscribe link in our emails or by contacting us directly at privacy@snohetta.foundation.
8. Cookies and website analytics
Our website may use cookies or similar technologies to make the website function, understand how visitors use it, and improve the user experience.
Cookies may be used for:
technical functionality;
security;
analytics;
embedded content;
performance measurement.
Where required, we will ask for your consent before using non-essential cookies. You can also control cookies through your browser settings.
9. Sharing personal data
We may share personal data with trusted parties where necessary and lawful, including:
event and programme partners;
venues and host institutions;
service providers, such as website hosting, email platforms, CRM systems, analytics providers, registration tools, cloud storage, and IT support;
photographers, filmmakers, designers, editors, and communication partners;
funders, auditors, accountants, legal advisers, and public authorities where required;
collaborators involved in delivering a specific programme or event.
Service providers that process personal data on our behalf must process it only according to our instructions and with appropriate safeguards.
We do not sell personal data.
10. International processing and transfers
The Snøhetta Foundation is based in Norway, while the Rethinking Series works internationally. This means that personal data may be processed or accessed outside Norway, the EU, or the EEA where necessary for events, partnerships, technical services, communication tools, or global collaboration.
When personal data is transferred outside the EU/EEA, we will use appropriate safeguards where required, such as adequacy decisions, standard contractual clauses, or other lawful transfer mechanisms.
11. How long we keep personal data
We keep personal data only for as long as necessary for the purposes described in this policy, unless a longer retention period is required by law.
As a general principle:
event registration data is kept for as long as needed to manage the event and reasonable follow-up;
newsletter data is kept until you unsubscribe or ask us to delete it;
partnership, donor, funding, and governance records may be kept for longer where required for documentation, reporting, audit, or legal purposes;
photographs, films, publications, and archive material may be kept longer where they form part of the Foundation’s public, educational, or historical record;
website analytics data is retained according to the settings of the relevant analytics provider.
12. How we protect personal data
We use appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, or disclosure.
These measures may include access controls, secure storage, limited user permissions, contractual safeguards with service providers, and internal routines for handling personal data.
13. Your rights
Where the GDPR or similar data protection laws apply, you may have the right to:
request access to your personal data;
ask us to correct inaccurate or incomplete data;
ask us to delete your personal data;
restrict or object to certain processing;
withdraw consent where processing is based on consent;
request data portability where applicable;
object to direct marketing;
lodge a complaint with a data protection authority.
To exercise your rights, contact us at:
14. Third-party websites and platforms
Our website may link to third-party websites, platforms, videos, ticketing services, social media, partner institutions, or embedded content. These third parties have their own privacy policies and are responsible for their own processing of personal data.
We encourage you to read their privacy policies before using those services.
15. Changes to this policy
We may update this Privacy Policy from time to time. The latest version will always be published on this website with the date of the most recent update.
16. Contact
For questions about this Privacy Policy or how we process personal data, please contact:
Snøhetta Foundation
Oslo, Norway
Email: privacy@snohetta.foundation
Rethinking Series website: www.rethinkingseries.foundation
Foundation website: www.snohetta.foundation